How to Insert Comments in a Word Template: A Step-by-Step Guide

Inserting comments into a Word template can be a tedious task, especially if you're working with multiple files or collaborating with others. However, with the right steps and tools, you can easily add comments to your Word documents. In this article, we'll explore how to insert comments in a Word template using Power Automate (formerly Microsoft Flow) and Microsoft Word.

Step 1: Create a Paragraph Style

Before inserting comments, it's essential to create a paragraph style that will help distinguish the comments from the rest of the text. To do this, go to the 'Home' tab in your Word document and click on the 'Paragraph Styles' button in the ribbon. Then, create a new paragraph style by clicking on the 'New Style' button. Name the style something like 'Code Example' and apply a monospaced font, carefully chosen tabs, a very light grey background, a thin black border above and below.

Step 2: Use Styles Extensively

Once you've created your paragraph style, use it extensively throughout your Word document. This will help keep your comments organized and make them easy to spot.

Step 3: Add a Button to Your Flow

To insert comments into your Word template using Power Automate, you'll need to add a button to your flow. Set the 'OnSelect' property of the button to fire the 'Flow Name' action, followed by the command to run the HTML text. You can do this by clicking on the 'Add an Action' button in your flow and selecting the 'Run Flow' option.

Step 4: Configure Your Canvas App

Within your canvas app, set the 'Html Text' property of the Html Text control (HtmlText1) to the following code:

`& Concat(Filter(collCAPReport, Component.Value = 'a' & Title & '' & Answer & '')`

This code will concatenate the title and answer fields from your database into a single string.

Step 5: Test Your Flow

Before inserting comments into your Word template, test your flow by running it manually. This will help you ensure that everything is set up correctly and that your comments are being inserted successfully.

Alternative Solution: Generate PDF File

If you're having trouble inserting comments into your Word template using Power Automate, consider generating a PDF file based on your HTML text instead. You can use the 'Generate PDF' action in Power Automate to create a PDF file from your HTML text. This can be a good alternative solution if you're unable to insert comments directly into your Word template.

Inserting comments into a Word template using Power Automate and Microsoft Word is a straightforward process that requires some planning and setup. By following the steps outlined in this article, you should be able to easily add comments to your Word documents and collaborate with others more effectively. If you have any trouble inserting comments or need further assistance, consider generating a PDF file based on your HTML text as an alternative solution.

How to insert comments in word template